The University is simplifying how we host online meetings.
From Monday, 2 February 2026, we will start to move online meetings and conferences that are currently on Zoom to Teams, so you may notice that some meetings will change.
The Microsoft 365 suite – including Outlook, Teams and SharePoint – is our institutionally approved and supported platform at the University. Teams provides the same functionality as Zoom, with better integration with university software.
You are probably already familiar with Teams, but we have provided several guides for you below, in case you need any additional support.
What do I need to do?
To get ready for the change, all you need to do is download any essential recordings, messages, or other data saved in Zoom that you would like to continue to access before Monday, 2 February 2026. Here’s how to download essential Zoom data:
Please note that Zoom only stores data for 120 days before deleting it from your account, so data from before September 2025 will no longer be available.
Using Teams
You will probably already be familiar with Teams, but we have put together several guides in case you need extra help with certain aspects when using Teams:
Before and during a meeting
Manage attendee audio and video permissions in Microsoft Teams meetings
Update permissions on Teams recordings
Microsoft Teams; only meeting organisers and presenters can start or stop a meeting
How to change who can present meetings and screen share
How to disable chat before and during a Microsoft Teams meeting
Using breakout rooms in Microsoft Teams
Recordings
Where the recording is stored and who looks after recording permissions
Notifications to say your recording will be deleted
How to keep recordings beyond the 90 day default expiration
We appreciate this is a change to the way we work at the University, and we are grateful for your understanding and co-operation.